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Personal Assistant to the General Manager - Wyndham Garden Muscat

Location: 

12785, Muscat, OM

Property Name:  Wyndham Garden Muscat
Req Id:  6400

Wyndham Hotels & Resorts is now seeking a Personal Assistant to the General Manager to join our team at the Wyndham Garden Muscat location in Muscat,Oman.

Job Summary

The Personal Assistant to the General Manager will provide exceptional administration support to the General Manager. He / She will provide secretarial support to the General Manager, follows up on deadlines, compiles surveys, reports and business plans. The role involves handling confidential information and documents.

Main Duties
  • Greets persons entering the office, determine nature and purpose of visit, and direct/escort to destination.
  • Opens, reads, and prepares answers to routine letters. Locates and attaches appropriate files to incoming correspondence requiring replies.
  • Takes and distributes meeting minutes to appropriate individuals.
  • Handles and distributes incoming and outgoing mail to the General Manager
  • Creates and maintains computer- and paper-based filing and organization systems for records, reports, documents, etc.
  • Transmits information or documents using a computer, mail, or facsimile machine.
  • Prepares letters, memos, and other documents using word processing, spreadsheet, database, or presentation software.
  • Operates standard office equipment other than computers such as telephone, fax and photocopier.
  • Keeps General Manager’s calendar constantly updated on appointment and meeting schedules.
  • Functions as an administrative link between and among all levels of hotel employees, guests, team members and external contacts to ensure that all parties receive the relevant information.
Other Duties
  • Arranges for various meetings, takes minutes of any management meetings as they arise.
  • Organizes business travel arrangements for the General Manager
  • Ensures smooth operations within the executive department.
  • Has daily organisation of all incoming mail, calls and tracing file.
  • Supports to the General Manager with all office administration.
  • Plans internal events and meetings.
  • Evaluates guest questionnaires / supervises Customer Satisfaction Tool.
  • Acts as an internal mediator between departments.
  • Prepares and coordinates VIP arrivals etc.
  • Organises travel arrangements for the General Manager.
SKILLS & COMPETENCIES
  • Excellent verbal and writing communication skills
  • Excellent Organization and planning skills
  • Detail oriented
  • Knowledge of hotel operations
  • Helpful attitude
  • Strong Computer literate
  • Ability to follow instruction
  • Working well under pressure 

Alongside these key competencies, the incumbent of the role will be required to demonstrate the fundamentals of the company’s Count on Me! Service culture to be responsive, respectful and deliver a great experience.

Minimum Requirements
  • A minimum of 2-4 years’ experience in a similar capacity at any 5 star international hotel.
  • Preferably experience in a branded international hotel chain
  • Assertive, organised and punctual
  • Fluent in English.
  • Initiative, discretion and judgement of a high order with the ability to maintain confidentiality.
  • Pleasant, tactful and approachable personality.
  • Self-motivated, reliable and willing to work flexible hours.
  • Demonstrated high level computer literacy skills, word processing packages and various computer applications.

 

COMPANY OVERVIEW:
Wyndham Hotels & Resorts is the largest hotel franchisor in the world and a leading hotel management company.  We stand 20 brands strong across 9,000 hotels in more than 80 countries, and we offer the most diverse collection of hotel experiences in the world.  Our iconic brands, united by the richest and simplest rewards program in the business, make hotel travel possible for all.

Our hotel owners are the stewards of our brands, and together, we champion everyday travelers.  We believe guests deserve great experiences, and our robust portfolio—distinguished by our leading economy and midscale brands—delivers just that.

We are AmericInn® by Wyndham, Baymont® by Wyndham, Days Inn® by Wyndham, Dazzler® by Wyndham, Dolce Hotels and Resorts® by Wyndham, Esplendor® Boutique Hotels by Wyndham, Hawthorn Suites by Wyndham®, Howard Johnson® by Wyndham, La Quinta® Inns & Suites, Microtel  by Wyndham®, Ramada Encore by Wyndham, Ramada Worldwide® by Wyndham, Super 8® by Wyndham, The Trademark Collection® by Wyndham, Travelodge® by Wyndham, TRYP by Wyndham®, Wingate by Wyndham®, Wyndham Garden®, Wyndham Grand® and Wyndham Hotels and Resorts®.

Headquartered in Parsippany, N.J. with offices around the globe in London, Shanghai, Buenos Aires, Dubai and more, Wyndham Hotels & Resorts employs approximately 15,000 team members worldwide.

Our Company is an Equal Employment Opportunity Employer.

 

Job Location: Wyndham Garden MuscatPlot 41, Al KhuwairMuscatN/A  N/A
Employment Status: Full-time

What we expect from you

• Bring your best every day

• Put our guests first

• Strive to exceed expectations in all you do

What you can expect from us

• Best-in-class training and career development

• Supportive and engaged team

• Fast paced fun environment

About Wyndham

Wyndham Hotels & Resorts is the champion of the everyday traveler. Through the largest and widest collection of hotel experiences in the world, we work to make hotel travel possible for all. Wherever and however people travel, Wyndham will be there to welcome them.

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