Coordinator, Contracts Admin


Parsippany, NJ, US, 07054

Property Name:  Parsippany - 22 Sylvan Way
Req Id:  22129

Wyndham Hotels & Resorts is now seeking a Coordinator, Contracts Admin to join our team at the Parsippany - 22 Sylvan Way location in ParsippanyNew Jersey.

Why Wyndham?

By joining Wyndham Hotels & Resorts, you will play an integral role in our mission to make hotel travel possible for all. You’ll be part of the largest hotel franchise company in the world, where we strive to deliver the best value to our owners and guests. Most importantly, you’ll be entrusted to live our unique Count on Me culture, set by our core values of integrity, accountability, inclusive, caring and fun. At Wyndham, we provide all team members the opportunity to grow through best-in-class training and career development, leadership training, mentorship opportunities and educational support.  Supporting our team members is a top priority, which is why we offer competitive compensation and benefits, vacation, team member appreciation days, workplace flexibility and much more.  At Wyndham Hotels & Resorts, we value and embrace a culture of diversity, equity and inclusion that supports team members of all backgrounds and experiences. We can’t wait to welcome you!

The Role

Contract Coordinator is responsible for the facilitation of the franchise contracting process. Responsibilities include but are not limited to the review of franchise applications for conversion and new construction contracts, management of the applicant approval and contract negotiation process, preparation of Franchise and Ancillary Agreements, systematic contract data management in Salesforce and Oracle. Contract Coordinator will work directly with Manager/ Director of Contracts Administration, Senior VPs/Regional VPs/Directors/Managers of Franchise Development, Brand VPs, Operations managers, Finance VPs/Managers and in house legal counsel to successfully negotiate and manage contract life cycle for an assigned Development Region (US and/or Canada).

What you'll do

  • Gather information and all required legal documentation to prepare franchise contracts and ancillary documents necessary to facilitate the contract administration lifecycle. Work directly with Managers, Franchise Developers, franchisees/licensees and members of senior management as necessary to affect an execution of a new construction or conversion franchise contract. 
  • Responsible for follow-up on all licensing/franchising activities related to conversions and new constructions for all Wyndham hotel brands in an assigned region.  This includes significant written correspondence with franchise development, legal and finance departments to ensure all contract terms are approved, written and systematically documented with accuracy and efficiency. 
  • Responsible for the data integrity of all auditable information related to franchise contracts within Oracle and Salesforce (data management systems).  Accountable for maintaining and updating franchisee information and franchise contract terms. Independently manage the franchise contract administration process in Salesforce, while directly communicating with the sales organization to advise as to the status of assigned contracts within the contract administration process lifecycle. 
  • Research contract terms in executed contracts and accurately provided details on said contracts via written and verbal communication methods as needed to assist in the decision-making processes for the legal, finance and operations team. 
  • Assistance with data integrity, sales, finance, legal and operations projects that impact the franchise contract lifecycle and franchisee related initiatives. 

You'll be successful if you have

  • Must show ability to prioritize multiple tasks and work efficiently/effectively under pressure.  
  • Must be able to change priorities and work tasks based on the urgency of specific contracts and job tasks as needed.
  • Must show accountability for work and tasks that are performed.  
  • Work well with and professionally communicate with both internal and external teams to accomplish tasks.
  • Excellent written and verbal communication skills including a high level of attention to detail with strong proofreading skills is required.
  • Must have strong organizational, analytical and time management skills.

Required Qualifications/Experience

  • Four year degree in business or legal related field.  
  • Paralegal certificate a plus.
  • Proficient in Microsoft Office including Outlook, Word, Excel and Adobe.
  • Experience with Salesforce, Oracle or other equivalent database management tools.



Wyndham Hotels & Resorts is the world’s largest hotel franchising company by the number of properties with approximately 9,100 hotels across over 95 countries on six continents. Through our network of more than 836,000 rooms appealing to the everyday traveler, Wyndham commands a leading presence in the hospitality industry. Headquartered in Parsippany, N.J. with offices around the world in London, Shanghai, Buenos Aires, Dubai and more, Wyndham employs more than 2,000 corporate team members worldwide who are dedicated to the Company’s mission of making hotel travel possible for all. Supporting thousands of franchisees and a growing global portfolio of 24 hotel brands—think household names like Wyndham, La Quinta, Ramada, Days Inn and Super 8—Wyndham team members are a widespread group of individuals with diverse interests and backgrounds. Our unique Count on Me culture, commitment to flexibility and core values of Integrity, Accountability, Inclusivity, Caring and Fun are just part of what continues to make Wyndham an award-winning best place to work.

Wyndham Hotels & Resorts is an Equal Employment Opportunity Employer.


Job Location: Parsippany - 22 Sylvan Way22 Sylvan WayParsippanyNew Jersey  07054
Employment Status: Full-time

What we expect from you

You will play an important part in our mission to make travel possible for all by:

∙ Being responsive, respectful and delivering great experiences to our guests, partners and communities.

∙ Foster an inclusive environment where individuals feel empowered to bring their authentic selves to work and share their diverse perspectives.

∙ Bring your best every day and strive to exceed expectations in all you do.

What you can expect from us

With Wyndham Hotels & Resorts, you can expect a fulfilling career to include:

∙ Growth opportunities through best-in-class training and career development, leadership training, mentorship opportunities and educational support.

∙ Competitive salary and benefits.

∙ Team member benefit programs that focus on nutrition, exercise, lifestyle management, physical and emotional wellness, financial health, and the quality of the environment in which all team members work and live.

∙ A Culture of Diversity & Inclusion - Our inclusive culture infuses different perspectives that reflect our diverse customers and communities around the world.

About Wyndham

Wyndham Hotels & Resorts is the champion of the everyday traveler.  Every day, we work to make hotel travel possible for all. With more hotels than anyone else, we offer the largest and widest collection of hotel experiences in the world. So wherever and however people travel, Wyndham will be there to welcome them.

Nearest Major Market: New York City
Nearest Secondary Market: Newark