Human Resources Coordinator - Wyndham Grand Doha West Bay Beach
West Bay Doha, QA
Wyndham Grand Doha West Bay Beach is now seeking an Human Resources coordinator to join our team in Qatar.
Job Summary
The Human Resources Coordinator will provide a proactive and supportive Human Resources service to all team members, upholding The Wyndham goals of employee engagement, guest satisfaction and financial profitability and all Human Resources Key Performance Indicators of recruitment, training, retention and administering effective flow of documentation relating to team members.
To assist in developing and implementing initiatives which embrace Wyndham values and ensuring that all team members are treated in a positive, fair and supportive manner throughout their employment.
Be the first point of contact for all team members enquiries, assist them with their queries and provide them with the help that they are looking for. Follow-up that the help was well received and the documents etc. that they required we received in a timely manner.
KEY RESPONSIBILITIES
Main Duties
- Take personal responsibility for ensuring effective flow of all administration including but not limited to team members certificates, file notes, payroll (in absence of AHRM), departmental signature folders, bank letters, opening of new bank accounts.
- Take personal responsibility for ensuring that all team members personnel files are up-to-date at all times in conjunction with the Assistant HR Manager/DHR.
- Ensure that up-to-date, correct contact details are recorded in the OASYS for all team members at all times, including email and mobile numbers. Actively update this information weekly.
- Ensure that team members receive their requested documents within 3 days from the request. Including, but not limited to bank letters, visa letters, and salary letters.
- Handle the joiners process for all team members to include:
- Following up on receiving necessary documents together with the signed offer letter from new hires
- Booking and communicating flights for new hires
- Coordinating with housing for room allocations and airport pickups/local transfers
- Communicating with Training Manager with new arrivals
- Entering all new joiners in OASYS upon arrival
- Handing out the team member handbook, induction plans and job descriptions to new joiners
- Collecting passport for PRO to start residence visa process
- Updating the new hire tracking sheet
- Distributing of name tags, hotel IDs and locker keys
- Opening a salary bank account
- Scheduling of ID and Medicals in liaison with PRO
Other Duties
- Assist team members in making appointments with AHRM/DHR. Ensure that AHRM/DHR is aware of any urgent requests / emergencies concerning team members immediately from being notified / becoming aware.
- Administer the team member’s birthday celebrations including birthday cards, gifts, daily & monthly announcements.
- Arranging and communicating the Monthly Awards for Team member of the month, Supervisor/Manager of the Quarter and Count on Me Award.
- Collecting nominations for the monthly awards and setting up voting
- Ensuring the copies of the letters of the monthly winners are submitted to Finance before payroll
- Manage HR notice-boards daily and ensure they display current and relevant information.
- Proactively engage and bond with team members in all departments and use the information to come up with innovative and effective ideas for team member relations, retention and benefits.
- Execute ideas together with the Human Resources team but take lead in ensuring the projects reach completion.
- Ensure all team members files are kept up-to-date at all times and that filing is done weekly in order to comply with the HR standards.
- Ensure locker tracking sheet is updated at all times.
- Monitor and ensure that all office supplies are ordered in a timely manner.
- Support the HR team with any courier requests.
Minimum Requirements
- Ideally 2+ years as a Human Resources Coordinator in a branded hotel
- Knowledgeable with all aspects of the HR function
- Able to work with little guidance as it is a stand-alone role
- Effective HR administration and people management skills
- Works well under pressure and meets tight deadlines.
COMPANY OVERVIEW:
Wyndham Hotels & Resorts is the world’s largest hotel franchising company by the number of properties with approximately 9,200 hotels across over 95 countries on six continents. Through our network of approximately 872,000 rooms appealing to the everyday traveler, Wyndham commands a leading presence in the hospitality industry. Headquartered in Parsippany, N.J. with offices around the world in London, Shanghai, Buenos Aires, Dubai and more, Wyndham employs more than 2,000 corporate team members worldwide who are dedicated to the Company’s mission of making hotel travel possible for all. Supporting thousands of franchisees and a growing global portfolio of 24 hotel brands—think household names like Wyndham, La Quinta, Ramada, Days Inn and Super 8—Wyndham team members are a widespread group of individuals with diverse interests and backgrounds. Our unique Count on Me culture, commitment to flexibility and core values of Integrity, Accountability, Inclusivity, Caring and Fun are just part of what continues to make Wyndham an award-winning best place to work.
Job Location: Wyndham Grand Doha West Bay, West Bay Doha, Diplomatic Area, Plot number 2003, Doha, Doha 66626
Employment Status: Full-time
Employment Disclaimer
In some locations around the world, Wyndham Hotels & Resorts manages hotel properties on behalf of a third party owner. At many of those properties, the Hotel owner is the actual employer, and Wyndham Hotels & Resorts performs recruiting and hiring functions on behalf of the owner. I understand and agree that, by applying through this site, I may be applying for a position with a company other than Wyndham Hotels & Resorts where Wyndham Hotels & Resorts is serving only as the recruiter and will not be my actual employer.